Data Protection Information

1. 

Purpose of data processing

We process your personal data in particular in the context of a business relationship with you (or with a company that you represent). The data is processed on the basis of the contractual relationship (as well as a pre-contractual relationship when initiating a business relationship, Art 6 para 1 lit b GDPR). In particular, your name, your contact details (such as e-mail address, telephone number, home address), date of birth if applicable, citizenship, account data, possibly information regarding your creditworthiness, if necessary your social security data, as well as information from you in connection with the fulfilment of the contractual relationship (in particular documents, certificates, contracts, correspondence, financial data, etc.) are processed. Insofar as data is not collected from the data subject themselves, company register data, insolvency data and registration data are collected from publicly accessible databases.

Your personal data may also be processed on the basis of your consent, which can be revoked at any time (Art 6 para 1 lit a GDPR). In this case, we process your personal data in accordance with and to the extent of the consent you have given us.

Processing of your personal data may be necessary for the fulfilment of a legal or official/judicial obligation (Art 6 para 1 lit c GDPR; in particular retention obligations or reporting obligations to authorities on a legal basis).

In addition, processing may be carried out based on our legitimate interest in processing. In such a case, the processing is carried out under the necessary, proportionate protection of our legitimate interests as the controller or its group companies and the other recipients (Art 6 para 1 lit f GDPR), such as in particular for administrative optimisation and simplification, and if there is no reason to assume that you have an overriding interest worthy of protection in not disclosing your data, furthermore to prevent physical damage or financial loss, to carry out direct advertising (marketing and information measures, in particular about products and services offered by the group companies, e.g. newsletters), for IT security and technical administration and for customer administration purposes. The processing here includes all data processed within the scope of the contractual relationship if this is necessary to fulfil the purpose.

2. 

Potential recipients of personal data

There are the following categories of recipients within the meaning of Art 13 para 1 lit e GDPR:

• Group companies of the controller
• Processor of the order
• Funding agencies or partners
• Social insurance organisations
• Public authorities
• Third-party providers and cooperation partners (e.g. development service providers; credit card providers, banks)
• Debt collection service provider, legal and tax advisors and experts for the assertion, exercise or defence of legal claims 
• Auditing companies for the fulfilment of accounting obligations
• Courts for the assertion, exercise or defence of legal claims

3.

Storage and retention of personal data

Your data will be stored by us in personal form for as long as is necessary to achieve the purpose, in particular for the complete fulfilment of the entire business relationship (from the initiation to the execution to the termination of the contract) and until the fulfilment of legal obligations in accordance with statutory retention and documentation provisions (such as the 7-year retention periods for contracts and other documents as well as the associated correspondence in accordance with the Austrian Commercial Code (UGB), Federal Fiscal Code (BAO), Value Added Tax Act (UStG), etc.). In addition, data will be stored until the expiry of applicable compensation and warranty periods for the necessary assertion, exercise or defence of legal claims (here until the end of any legal disputes in which the data is required as evidence), whereby the statutory limitation periods under the General Civil Code (ABGB) must be taken into account, which can lead to the storage of necessary documents for up to 30 years after termination of the contractual relationship.

The respective duration of the storage of your data is determined based on various criteria (in particular the legal basis on which the processing is based, the purpose to be achieved and, if applicable, your consent). If your personal data is processed based on your consent, it will be stored and processed for as long as you have given your consent (and we have not received any objection from you).

4.

Your rights

As a data subject, you have the right to information about your stored personal data, its source and recipients and the purpose of data processing as well as a right to rectification, data transfer, objection, restriction of processing and blocking or deletion of incorrect or inadmissibly processed data at any time. If there are any changes to your personal data, please inform us accordingly.

You have the right to revoke your consent to the use of your personal data at any time. The revocation does not affect the legality of the processing carried out based on the consent and the subsequent cancellation of the declaration of consent does not render it unlawful.

You can submit your request for information, deletion, correction, objection and/or data transfer to us at any time, in the latter case, if this does not cause a disproportionate effort.

If you are of the opinion that the processing of your personal data by us violates the applicable data protection law or your data protection claims have otherwise been violated in any other way, you are welcome to contact us directly by letter or e-mail to clarify any misunderstandings (Upper Austrian Research GmbH, Hafenstraße 47-51, 4020 Linz, datenschutz@uar.at). Alternatively, you also have the right to lodge a complaint directly with the Austrian Data Protection Authority (www.dsb.gv.at) at any time.

5. 

Newsletter

You have the option of subscribing to our newsletter via our website. The following personal data will be processed by us:

• Name (such as first name, surname, name affixes, title)
  
• Contact details (such as e-mail address, possibly also address, (mobile) telephone number, possibly company data: e-mail address, postal address)
  
• Data subject data and IT data (consent and double opt-in status), if applicable

The data is collected directly from you and processed in particular on the basis of the following legal bases:

• Data processing may be carried out for the purposes of initiating pre-contractual measures or fulfilling the obligations arising from a contract concluded with you (such as determining the winner in competitions, authentication for the use of our services, granting extended (warranty) rights) or on the basis of the terms and conditions accepted by you (Art 6 para 1 lit b GDPR).
  
• You can revoke your consent to the processing of your personal data for the purpose of sending newsletters at any time with effect for the future. Consent given before the GDPR came into force (25 May 2018) can also be revoked. Processing that took place before the revocation remains unaffected by the revocation (Art 6 para 1 lit a GDPR).
  
• The purposes of the processing result from the protection of our legitimate interests. Our legitimate interest can be used to justify the further processing of the data provided by you, if your interests or fundamental rights and freedoms do not prevail. Our legitimate interest here lies in sending information and offers on the products and services offered by the following Group companies to customers and interested parties (Art 6 para 1 lit f GDPR).

As soon as you have registered for the newsletter, we will send you a confirmation email with a link to confirm your registration. You can unsubscribe from the newsletter at any time by clicking on the link, which will revoke your consent. Your data will then no longer be processed for the purpose of sending the newsletter. 

6.

Cookies / integrated services on our website 

Our website uses the following cookies and integrated services: 

6.1

Technically necessary cookies 

Our websites use technically necessary cookies for the provision of the websites. These are small text files that are stored on your end device with the help of the browser. Technically necessary cookies serve to enable the technical operation of a website and to make it functionally usable for you. They are used based on our legitimate interest in offering technically flawless websites; your consent is therefore not required. These cookies cannot be deactivated.

However, you can generally deactivate the use of cookies in your browser or set up your browser so that it informs you about the setting of cookies and you only allow this in individual cases. The technically necessary cookies are deleted when you close your browser.

phpsessID

Saves the current PHP session (session ID)

6.2

Statistik-Cookies

Statistics cookies collect information about how websites are used in order to improve their attractiveness, content and functionality. They are only used with your consent and only as long as you have not deactivated the respective cookie.

Matomo

Our websites use the open source web analysis service ‘Matomo’ from the provider InnoCraft Limited - a New Zealand registered company (NZBN 6106769) - 7 Waterloo Quay, PO625, 6140 Wellington, New Zealand.

With the help of Matomo, we are able to collect and analyse data about the use of our websites by website visitors. This allows us to find out, among other things, when which pages were accessed and from which region. We also collect various user data (e.g. IP address, referrer, browser and operating system used) and can measure whether our website visitors perform certain actions (e.g. clicks, etc.).

We create user profiles based on browsing history and calculate metrics related to website usage, such as bounce rate, intensity of visits, page views, etc. The analysis collects data on which content, pages and functions you use on our websites.

The processing of your data, in particular tracking as part of this service, is based on your consent in accordance with Article 6 para 1 lit a GDPR. You can revoke your consent at any time with effect for the future.

We use IP anonymisation (2-bytes) for the analysis with Matomo. This means that your IP address is shortened before it is analysed so that it can no longer be clearly assigned to you.

You can find more information about Matomo here: https://matomo.org/privacy-policy/

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Stores/remembers that the visitor has given (or withdrawn) his/her consent.

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Newsadoo 

Newsadoo (operated by Newsadoo GmbH, Citytower Linz, Lastenstraße 36, 4020 Linz, Austria) is integrated into our website to display current news content. Newsadoo stores entries containing randomly generated alphanumeric strings in the browser’s local storage. These entries are not linked to the IP address and cannot be traced back to individual users; they are used solely for anonymised statistical purposes. Newsadoo does not set any cookies. No personal data (e.g. IP addresses) is processed. Further information about Newsadoo can be found in Newsadoo’s Privacy Policy at https://business.newsadoo.com/en/datenschutz.